Elevate Guest Luxury with Unified Hotel Automation
The complete 360° hospitality ERP built by Compugraphs Softech. Seamlessly links Front Office Room Racks, Wireless Android KOTs, Banquet Function Prospectus (BFP), Liquor Peg Audits, and automated GST compliance into one synchronized light console.
12 Core Operational Segments
Every division of your hospitality enterprise—from front-desk bellboys to banquet kitchen costing—is coordinated through one centralized data hub.
1. Lodging & Boarding
Interactive room rack, quick check-in with scanner ID capture, room shifting, corporate plan tariffs, and keycard door lock integration.
2. Restaurant & Fine Dining
Touchscreen POS, table transfers, split KOTs, automated kitchen printing, combo schemes, and seamless auto-posting to guest room folios.
3. Bar & Lounge
Accurate loose-peg measuring, bottle breakage recording, happy hour pricing logic, and statutory state excise register generation.
4. Housekeeping Management
Real-time room status tracking (Clean, Dirty, Under Maintenance), steward assignment, and linen inventory tracking across all hotel floors.
5. Travel Desk & Cab Services
Manage guest pickup & drop bookings, track vendor vehicles, meter log records, and compile consolidated transport bill vouchers.
6. Guest Concierge Service
Luggage cloakroom tracking, wake-up calls, custom guest preferences, special dietary alerts, and anniversary reminder alerts.
7. Mini Bar Management
Floor-wise mini-bar replenishment auditing, room inspection checklists upon checkout, and instant room ledger debiting.
8. Cafeteria & 24/7 Room Service
High-speed counter token billing, fast room delivery orders via wireless captain terminals, and fast shift settlement counters.
9. Laundry Automation
In-house linen tracking plus external commercial guest laundry processing with piece-rate billing and clean clothes delivery slips.
10. Party & Banquets (BFP)
Banquet Function Prospectus (BFP) generation, hall availability calendar, customized per-plate pricing, stage decor, and advance tracking.
11. Financial Accounting & GST
Complete financial accounting engine with automatic GSTR-1 & GSTR-3B formatted exports, cashier shift audits, and bank reconciliations.
12. Central Store & F&B Costing
Multi-kitchen store requisitions, automated raw material recipe breakdown, supplier quote comparisons, and anti-leakage variance reports.
All 61 Audited Features
Search through every module engineered in Smartdesk IHS / Aatithya Hotel ERP. Zero feature omissions.
Front Desk, Reservations & Guest Relations
Interactive Room Rack
Color-coded floor-wise dashboard for Instant Check-in, Dirty, Occupied & Blocked states.
Individual & Group Bookings
Fast reservation workflows with deposit slips, room blocking, and cutoff date alarms.
Form C Reporting for Foreign Guests
Auto-compiled Bureau of Immigration Form C formats for mandatory compliance.
Advance Deposit Vouchers
Multi-mode deposit handling (NEFT, UPI, Cards) with auto-adjustment against checkout bill.
Corporate & Agent Tariff Contracts
Map specialized discounted rate structures to specific corporate accounts & OTAs.
Guest ID Card & Photo Archiving
Direct webcam or scanner integration to store Aadhaar, Passport, and driving licenses.
Room Shifting with Audit Trail
One-click room reallocation with seamless carry-over of all pending ledger debits.
Split Billing & Separate Folios
Separate corporate room charges from guest personal dining & bar consumption.
Automated SMS / Email Notifications
Instant welcome greetings, digital tax invoices, and payment receipts on mobile.
Anniversary & Birthday Alerts
Customer retention engine dispatches warm greetings and promotional stay vouchers.
Guest CRM & Stay History
Track prior visit dates, favorite room numbers, VIP status, and dining preferences.
Multi-Currency Billing
Accept foreign currencies with daily exchange rate setups and forex slips.
Keycard Lock Integration
Direct handshake with modern RFID/magnetic door encoder hardware at check-in.
Flexi & Seasonal Pricing
Configure peak season, weekend, and festival dynamic room pricing tiers easily.
Wake-Up Call Scheduler
Time-sensitive alerts remind reception and PBX operators of guest wakeup requests.
Express Check-Out Engine
Clear billing queues rapidly with pre-audited single-click folio closing.
Travel & Cab Billing Integration
Post airport pickup or city tour transport charges directly to the room invoice.
Complimentary & House Guests
Special governance controls for executive, media, or company guest complimentary stays.
Early / Late Check-Out Surcharge
Automated rules calculate half-day or hourly charges based on property policy.
Meal Plan Handling (EP, CP, MAP, AP)
Auto-inclusion of breakfast or buffet inclusions in room rates without manual error.
Luggage Cloakroom Tagging
Issue numbered baggage claim tickets for post-checkout or early-arrival storage.
Lost & Found Register
Log found guest belongings with room numbers, finder names, and return status.
VIP Guest Flagging
Distinctive front desk indicators to prompt managers for personal arrival greetings.
Restaurant, Bar & KOT Management
Touch POS & Table Layout
Visual floor view of vacant, billed, and occupied tables with timer indicators.
Wireless Android KOT / BOT
Captains punch food & drink orders tableside; instantly prints in kitchen & bar.
Table Transfer & Merging
Effortlessly shift seated patrons or combine adjacent tables into a single bill.
Duplicate KOT Restriction
Enforces supervisor password approval for voided KOTs to stop kitchen theft.
Loose Peg Liquor Tracking
Tracks milliliters (30ml, 60ml) against physical bottles for exact bar compliance.
Happy Hour Automatic Pricing
Time-triggered automated rate discounts on specific beverages and bar snacks.
Kitchen Display System (KDS)
Paperless kitchen display shows order queues with preparation timer counts.
Instant Room Folio Posting
Verify guest name and room key before transferring dining tabs to room folio.
Recipe Stock Depletion
Automatically deducts raw ingredients (meat, dairy, spices) upon KOT generation.
Item Split Billing
Split food checks equally or by consumed items across multiple diner cards.
Housekeeping, Mini Bar & Guest Amenities
Real-Time Room Status Updates
Front desk instantly sees when housekeeping marks a room ready for new guests.
Android Housekeeping App
Cleaning staff update room readiness and report maintenance faults via smartphone.
Mini Bar Stock & Auto-Charge
Housekeeper logs consumed snacks/drinks on phone; charges appear on front folio.
Linen Inventory Tracking
Monitor bed sheets, duvet covers, and bath towels sent to internal/vendor laundry.
Amenity Replenishment Audit
Standardized checklists ensure shampoo, toiletries, and dental kits are stocked.
Guest Laundry Processing
Itemized laundry billing with dry cleaning, pressing, and express rush options.
Banquets, Conventions & Event Costing
Banquet Function Prospectus (BFP)
Comprehensive event sheet distributed to chef, setup crew, and sound technicians.
Hall Booking Calendar
Visual timeline prevents double-booking across morning, evening, and night slots.
Per-Plate Package Pricing
Build multi-course wedding or conference menus with dynamic per-head billing.
Milestone Advance Tracking
Tracks event token deposits, stage payment deadlines, and final bill clearances.
Banquet Food Cost Estimator
Predicts exact wholesale grocery purchase quantities needed for 100 to 5,000 guests.
Central Store, Inventory & Procurement
Internal Store Requisitions
Kitchens and housekeeping request goods digitally with supervisor approvals.
PO & Vendor Comparison
Compares supplier rate quotations to lock in best prices for bulk hotel supplies.
Min / Max Reorder Alarms
Automated alerts notify purchase managers before vital ingredients run out.
Perishable Expiry Tracking
Monitors dairy, meats, and canned provisions to prevent spoilage and kitchen waste.
GRN 3-Way Matching
Cross-references Purchase Orders against delivered goods and vendor bills.
Department Consumption Audit
Deep analytics show monthly expenditure per kitchen, banquet, bar, or floor.
Night Audit, Control & Security
Zero Downtime Night Audit
Front desk and POS remain live 24/7 without shutting down software at midnight.
Automated Manager Flash Emails
Owners receive revenue summaries, ADR, RevPAR, and occupancy figures at 6 AM.
Cashier Shift Handover Audit
Tracks physical drawer cash versus system receipts before staff end their shift.
Void Bill & Discount Tracking
Every canceled invoice or manual discount requires admin PIN and logs user identity.
Role-Based Access Control
Fine-grained permissions restrict sensitive financials to directors and GM.
Tamper-Proof Audit Trail
Records original entries, modifications, operator IDs, and timestamps forever.
GST Returns (GSTR-1 / 3B) Export
Generates government GST portal-compliant CSV and Excel formats in one click.
Scheduled Database Backups
Automatic local and off-site cloud data archiving safeguards business records.
Rapid Keyboard Entry Keys
High-speed short-keys designed for front-desk receptionists to work without a mouse.
Bank Reconciliation Module
Matches card swipe machine settlements and online gateway payments with bank statements.
Multi-Property Central Console
Manage chain hotels and multiple resort branches from one unified head office.
Smartdesk IHS Mobility Suite
Equip hotel captains, housekeepers, and guests with intuitive Android and touchscreen interfaces.
Steward KOT / BOT App
Captains take orders tableside or by the swimming pool. Real-time items bounce directly to the kitchen display or receipt printer.
- Live table availability colors
- Special cooking note additions
- Instant billing print command
Touchscreen Web Kiosk
Deploy sleek lobby tablet kiosks for express guest check-in, photo capture, Aadhaar verification, and digital feedback submissions.
- Reduces reception queue congestion
- Multilingual greeting interface
- Direct digital signature capture
QR In-Room Dining
Guests scan a tabletop or nightstand QR code with their mobile cameras to view the live digital menu and place room service orders.
- No app download needed by guest
- Orders auto-tagged to room number
- Dynamic pricing and out-of-stock sync
Engineered for All Property Formats
From luxury heritage resorts to bustling highway motels, Smartdesk IHS adapts to your specific operational scale.
Luxury & Boutique Hotels
Resorts & Wellness Clubs
Multi-Cuisine Fine Dining
Resto-Bars & Lounges
Business Hotels & Motels
Banquets & Convention Centers
Heritage Haveli & Homestays
Multi-Property Hotel Chains
Talk to Our Hospitality Tech Specialists
Visit our registered headquarters in Bhubaneswar or schedule a live screen demonstration for your executive team.
N4/153, N4, Block N4, IRC Village, Nayapalli, Bhubaneswar, Odisha 751015
Schedule a Live Property Demo
Fill in your hotel details for a customized demonstration.